Tracking the Blogosphere

As many of you know, Arena Stage has made quite a transition in the last couple of months, moving from its DC home of over 50 years to a new temporary performance space in northern Virginia. In doing so, we employed a complex communications plan that involved using some brand new technologies (PURLs) as well as some tried-and-true techniques. When asked about the "success" of our move, it is relatively easy to track in terms of revenue. I am pleased to report that less than 1% of our subscriber base requested a refund, which is a much rosier scenario then the company had planned for.

I also monitor what our customers are saying by reading their e-mails and reviewing reports from our box office. However, I must say that one of the best indications on the success of our move can be found in the blogosphere. The blogosphere now contains 112.8 million blogs according to a recent Technorati report. Arena Stage sees on average 200,000 people per year. Knowing the popularity of blogs these days, and the sheer number of people that visit us, I knew that our transition would be discussed in the blogosphere.

So I set up a Google Alert to notify me when certain key words were discussed in a blog. Initially, I wanted to be able to monitor what was being said about our transition, but after I read several blog postings, I decided to play a more active role in the discussions by answering questions posted on a blog or by providing more information. A great example can be seen on Michael Miyazaki's Cabaret Blog . Michael is a cabaret enthusiast and a great supporter of the local performing arts. When he came to our new venue to see Tina Fabrique in ELLA, he was very disappointed with our lack of signage and wrote a blog about his experience. Unfortunately, Mr. Miyazaki had attended a preview performance at a time when a great deal of our signage had not yet been installed (try coordinating a signage plan with state, county, and local officials--it is a long process). So I emailed him to apologize for his inconvenience and to let him know that all the signs would be in place by opening night. He took the opportunity to cut directly from my e-mail and paste my response into a blog update.

If you want to know what your audience is thinking, it might be wise to monitor the blogosphere. The blogosphere is no longer a collection of incredibly powerful blogs written by a select few professional journalists. It contains many more personal journals from regular joes like you and I who are not shy about discussing their experiences.

We're here...wait, where is here?

It has been a grueling month, and many apologies to those of you who read regularly, however Arena Stage has now officially relocated to its temporary offices in Arlington, VA and the groundbreaking for the Mead Center for American Theater is being held this Wednesday. I think I am finally starting to get a little comfortable, and am ready to start writing again. Thank God I finally figured out how to use our new phone system.

Many of you are probably wondering how our PURL (personalized URL) campaign went. I will go into more details in a later post, but the PURLs worked out great. Each of our subscribers were given a personalized website that they logged into which provided them step-by-step directions from their house to the new theatre, restaurant discounts, interactive seating map showing them the location of their new seats, and other important information. Our subscribers really loved it. However, I do have one word of caution: it seems the rather new technology doesn't seem to play well with Macintosh computers. I am happy to report that we have had less than 1/2 of 1 percent of our subscribers ask for a refund, and that the last two weeks have had the highest grossing sales so far in our fiscal year.

The real story of today's post comes from my friends at the Repertory Theatre of St. Louis (specifically Lory Bowman, Director of Marketing and Brad Graham, Public Relations Manager). I have known Lory for several years, and recently had the pleasure of meeting Brad Graham when I spoke at an event for the St. Louis Regional Arts Commission. Every now and then I take a look at their website to see what they are up to, and this last time I found something really interesting. We all know that word of mouth marketing gets exponentially better if you provide your advocates the right tools to spread the word. Well at the Rep, they have a page that allows you to spread the word about a particular production via Facebook, MySpace, Yahoo!, Google, and email all with just the simple click of your mouse. Check it out here: http://www.repstl.org/season/share/765/.

I promptly emailed Lory and told her that I thought the idea was genius, and asked if I could copy it. Here is our version: http://www.arenastage.org/about/news/ella-friend.shtml.

Thank you to Lory, Brad and the Rep for establishing the page. I am very grateful for the wonderful relationships that I have developed as I have traveled around, and this instance has reminded me of one of my favorite quotes:

"If I have seen a little further it is by standing on the shoulders of Giants." -- Isaac Newton, 1676

Notes from NAMP #3

At the Table: Making Marketing’s Voice Count in Organizational Leadership
Speakers: Jerry Yoshitomi, MeaningMatters, Port Hueneme, CA; Brian Jose and Susie Farr, Clarice Smith Performing Arts Center at the University of Maryland, College Park, MD

1. At the Clarice Smith Performing Arts Center, they implemented several organizational changes after their staff turnover got to be really high. First they learned that a director’s loyalty needs to shift to the success of the organization and the leadership team, rather than being with their individual departments. This meant that each director needed to become more expert in other department activities. The director of artistic initiatives and the director of marketing shifted to become joined at the hip. Decisions were made together by those two and the executive director, and the offices of those two staff members were moved to be right next to each other.

2. Always challenge the prevailing organizational wisdom and make improvements because the world is changing quickly and you must adapt. Try to draw attention to issues without drawing attention to specific individuals. Gather the people in the organization who can influence change.

3. As a strong team member, you can’t just be an expert in your discipline—you must now know about other departments. If the finance director wants to know why you aren’t hitting the ticket sales goal, then work with him to develop an understanding of the problem so he/she better understands marketing. Overall knowledge about all departments by the leadership team will promote better understanding and therefore better decision-making. This understanding has to be a two-way street—invite questions. Questioning is liberating and genuine, constructive conflict can be very good. “Artificial Harmony” can destroy an organization.

4. Strive for complete clarity and transparency in the organization.

5. People who get defensive about questioning can inhibit growth and can support a stagnant environment. The idea of running your department as an entity by itself is detrimental—be open about your process, invite questions, work with your peers. They all have different strengths.

6. Maybe some questions we should be asking: What are we doing that is ground-breaking? Are we setting an example for the rest of the country? Are our processes outdated? Are the practices of the American regional theatre outdated? Where are we stagnant? Where are we dynamic?

7. Two to One ratio – you have two ears and one mouth so listen twice as much as you speak.

8. Suggested reading: “Five Dysfunction of Team” and “Death by Meetings” by Patrick Lencioni and “Leading with Limited Authority”